Most forms on this page can be filled out electronically, printed and then signed by the appropriate parties.
Questions? Employees may contact the district office @263-2131 for further information.
STAFF INFORMATION BLOG
If you haven't already done so, please consider completing your MetLife Beneficiary form at your earliest convenience. On January 1, 2020, all benefits-eligible employees will be enrolled in basic life insurance via MetLife. The beneficiary form should be completed...
Good Afternoon, Thank you to everyone who has successfully enrolled in SEBB. As of this morning, nearly 90% of our staff have made their coverage elections! Next Steps: 1. Print your Summary of Coverage Elections & retain for your records 2. Designate...
A screenshot below indicates how to enroll in supplemental long-term disability insurance. It's just a two-step process: 1. Click "Supplemental Coverage" tab 2. Click Begin enrollment in supplemental LTD The chart of your monthly premiums is listed on the same...
If you believed that your dependents were already verified by SEBB, but received a letter in the mail stating that your dependent verification was denied, please read the following notice from SEBB: Dependent verification letters It has come to our attention that some...
Once you have made your coverage elections in SEBB My Account, you may wish to confirm your elections. Make and view your benefit elections You can use the “Coverage Elections” tab on the SEBB My Account dashboard to make and view your benefit elections. Learn more on...
- INFORMATION FOR STAFF
- Student/Staff Accident Forms & Information
- Clock Hours
- District Leave Protocols
- Employee & Teacher Resources
- Maintenance Requests & Cleaning Protocol
- New Hire Packet
- Spec. Req. for Approval of Suppl. Mat.
- Student Safety Information
- TPEP Eval Resources
Click tabs for more information.
- FINANCIAL INFO & FORMS
- ASB & Fundraising Forms
- Payroll Forms
- PO/Reimbursement Procedure & Forms
- Travel Reimbursement Procedures & Form
- Tuition Reimbursement Policy & Forms
Click tabs for more information.
If you need any of the following forms, please contact Kellie Braaten:
- Automatic Payroll Deposit
- Supplemental Contract Timesheet
- Tutoring Rate Timesheet
Travel Reimbursement Procedures
Effective January 1, 2020
Employees shall be reimbursed at the current IRS standard mileage rate per mile for all miles driven in their personal vehicle while on district business. Employees shall have these trips preapproved by their immediate supervisor and are required to document on a trip by trip basis the actual miles driven. Claims for mileage reimbursement shall include the exact trip mileage as well as a brief description of the purpose of the trip.
Current mileage reimbursement rate effective January 1, 2020 is 57.5 cents per mile.
Employees shall be reimbursed on a per meal basis for meals served while on official travel status. Official travel status begins on any day that the employee is required to be away from the district region for more than 3 hours before and/or after their normally scheduled hours. For the purposes of meal reimbursement, the “district region” shall be defined as all of Clark and Cowlitz counties. The cost of all meals will be reimbursed beginning with the first meal served after the employee leaves the district on a trip that will qualify as official travel status. Reimbursements will continue through the duration of the trip, until the last meal is served before returning to the district region. It is assumed that meals will be served at the following times for the purposes of meal reimbursement:
Breakfast: 7:00 a.m. – 8:00 a.m.
Lunch: Noon – 1:00 p.m.
Dinner: 6:00 p.m. – 7:00 p.m.
The meal reimbursement rates for all travel in Washington, Oregon and Idaho are:
Breakfast: $15.00 Lunch: $16.00 Dinner: $28.00
When meals are provided by either a conference or hotel (as part of the lodging rate), employees will not be reimbursed for that meal whether they choose to utilize the free meal or not.
This procedure removes the need for employees to submit actual receipts for meals purchased while traveling on district business. Staff will be required to report only the dates, departure and return times, destination and purpose of travel.
For lodging rate approval, exceptional circumstances and/or travel outside of Washington, Oregon and Idaho, please visit with the fiscal department for information specific to your needs.
- Tuition Payment Form
- Tuition Reimbursement Sharing Program
- Tuition Reimbursement Pool Donation
- Tuition Reimbursement Pool Request
The District shall provide five-hundred dollars ($500.00) per teacher each year for tuition assistance for credits as listed in Section 1.2.C above. The employee shall voucher to the District for any incurred expenses up to the amount for professional development. Items which can be vouchered are tuition, clock hour charges, books, conference registrations, and travel and lodging costs, provided the travel is within the state of Washington or a 50-mile radius of the Portland/Vancouver area. Teachers may apply to the Superintendent for an exception to the travel and lodging limitations. Once a course has been approved by the administration, the teacher may submit a voucher to the District for tuition assistance. Upon completion of the course, the teacher must submit a grade report with a passing grade. If the teacher does not complete the course or does not complete the course with a passing grade s/he must reimburse the District for full cost of the voucher. Courses taken for reimbursement must be related to a teacher’s field of work and be of graduate level. Undergraduate courses may be approved by the administration. At the teacher’s discretion, s/he may carry forward tuition assistance dollars for one year. All tuition assistance dollars not used by staff in this section will be provided to other staff through the tuition assistance pool.
Unused Tuition Assistance
Unused tuition assistance dollars and/or donated funds from staff tuition assistance dollars will be provided to other teachers through an application process three (3) times a year (Fall, Spring and Summer terms) as additional tuition assistance. This money will be known as tuition assistance pool funds and will be available at the start of each school year to be divided equally for each application term of that school year. Staff applying for these funds will share equally (up to the amount of their request) the funds available for reimbursement for qualifying expenses. The expenses applied for must be from either the prior term or the current term of the request only.
The provision is effective only upon continued voter approval of maintenance and operations levies.