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Staff Resources

Most forms on this page can be filled out electronically, printed and then signed by the appropriate parties.

Questions?  Employees may contact the district office @263-2131 for further information.

STAFF INFORMATION BLOG

Naming Your Life Insurance Beneficiaries

If you haven't already done so, please consider completing your MetLife Beneficiary form at your earliest convenience.  On January 1, 2020, all benefits-eligible employees will be enrolled in basic life insurance via MetLife. The beneficiary form should be completed...

Now that you’ve enrolled in SEBB, what’s next?

Good Afternoon, Thank you to everyone who has successfully enrolled in SEBB.  As of this morning, nearly 90% of our staff have made their coverage elections!     Next Steps:   1.  Print your Summary of Coverage Elections & retain for your records 2.  Designate...

How to Enroll in Optional Supplemental LTD

A screenshot below indicates how to enroll in supplemental long-term disability insurance.  It's just a two-step process: 1.  Click "Supplemental Coverage" tab 2.  Click Begin enrollment in supplemental LTD The chart of your monthly premiums is listed on the same...

Dependent Verification Message from SEBB

If you believed that your dependents were already verified by SEBB, but received a letter in the mail stating that your dependent verification was denied, please read the following notice from SEBB: Dependent verification letters It has come to our attention that some...

Confirming coverage elections in SEBB My Account

Once you have made your coverage elections in SEBB My Account, you may wish to confirm your elections. Make and view your benefit elections You can use the “Coverage Elections” tab on the SEBB My Account dashboard to make and view your benefit elections. Learn more on...

Click tabs for more information.

As of April 6, 2019, Region 6 (which inclues all of Clark County) has a new phone number for the reporting of child abuse or neglect:

1-866-764-2233

The Statewide End Harm Line will continue to be available 24/7 at 866-363-4276.  The new number will allow you to directly report to our local region.

Click tabs for more information.

TRAVEL REIMBURSEMENT FORM

Travel Reimbursement Procedures

Effective January 1, 2019

Mileage Reimbursement

Employees shall be reimbursed at the current IRS standard mileage rate per mile for all miles driven in their personal vehicle while on district business. Employees shall have these trips preapproved by their immediate supervisor and are required to document on a trip by trip basis the actual miles driven. Claims for mileage reimbursement shall include the exact trip mileage as well as a brief description of the purpose of the trip.

Current mileage reimbursement rate effective January 1, 2019 is 58 cents per mile.

Meal Reimbursement

Employees shall be reimbursed on a per meal basis for meals served while on official travel status. Official travel status begins on any day that the employee is required to be away from the district region for more than 3 hours before and/or after their normally scheduled hours. For the purposes of meal reimbursement, the “district region” shall be defined as all of Clark and Cowlitz counties. The cost of all meals will be reimbursed beginning with the first meal served after the employee leaves the district on a trip that will qualify as official travel status. Reimbursements will continue through the duration of the trip, until the last meal is served before returning to the district region. It is assumed that meals will be served at the following times for the purposes of meal reimbursement:

Breakfast: 7:00 a.m. – 8:00 a.m.
Lunch: Noon – 1:00 p.m.
Dinner: 6:00 p.m. – 7:00 p.m.

The meal reimbursement rates for all travel in Washington, Oregon and Idaho are:
Breakfast: $15.00 Lunch: $16.00 Dinner: $28.00

When meals are provided by either a conference or hotel (as part of the lodging rate), employees will not be reimbursed for that meal whether they choose to utilize the free meal or not.

This procedure removes the need for employees to submit actual receipts for meals purchased while traveling on district business. Staff will be required to report only the dates, departure and return times, destination and purpose of travel.

For lodging rate approval, exceptional circumstances and/or travel outside of Washington, Oregon and Idaho, please visit with the fiscal department for information specific to your needs.

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