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Staff Resources

Forms on this page can be filled out electronically, printed and then signed by the appropriate parties.

Questions?  Employees may contact the district office @263-2131 for further information.

Employee

STAFF INFORMATION BLOG

SEBB Waiver Requirements – IMPORTANT – PLEASE READ

If you are eligible for benefits and want to waive medical coverage under SEBB - You must log into SEBB My Account AND actively choose to waive medical coverage (YES - even if you signed the blue form at the beginning of the year).   If you do not waive coverage in...

SEBB Enrollment Tips

Here are a few tips to help you complete your SEBB Enrollment: Coverage Election Confirmation - after you have completed your plan enrollments, please select COVERAGE ELECTIONS at the top of your dashboard, check them for accuracy, and print this for your records....

SEBB Message Regarding Surcharges

Tobacco use premium surcharge You will be charged a $25 tobacco use premium surcharge in addition to your monthly medical plan premium if you or any dependent (age 13 and older) who is enrolled on your SEBB medical coverage uses a tobacco product. Tobacco use means...

Selecting Your SEBB Plans

Here is some helpful information from SEBB on selecting your medical, dental, and vision plans: Compare plans When selecting a plan there are many factors you will need to consider. Is the plan available where I live? Am I eligible to enroll in the plan? The...

SEBB Dependent Verifications

I need to clarify some information that SEBB is providing regarding dependent verification.   SEBB has hired personnel specifically to review and approve your dependent verification documents during this very busy Open Enrollment period.  Therefore, employees are...

Annual Safety Training is being done through SafeSchools this year.  You will receive an email directly with a link to the training.

Click tabs for more information.

Employee
As of April 6, 2019, Region 6 (which inclues all of Clark County) has a new phone number for the reporting of child abuse or neglect:

1-866-764-2233

The Statewide End Harm Line will continue to be available 24/7 at 866-363-4276.  The new number will allow you to directly report to our local region.

Click tabs for more information.

TRAVEL REIMBURSEMENT FORM

Travel Reimbursement Procedures

Effective January 1, 2019

Mileage Reimbursement

Employees shall be reimbursed at the current IRS standard mileage rate per mile for all miles driven in their personal vehicle while on district business. Employees shall have these trips preapproved by their immediate supervisor and are required to document on a trip by trip basis the actual miles driven. Claims for mileage reimbursement shall include the exact trip mileage as well as a brief description of the purpose of the trip.

Current mileage reimbursement rate effective January 1, 2019 is 58 cents per mile.

Meal Reimbursement

Employees shall be reimbursed on a per meal basis for meals served while on official travel status. Official travel status begins on any day that the employee is required to be away from the district region for more than 3 hours before and/or after their normally scheduled hours. For the purposes of meal reimbursement, the “district region” shall be defined as all of Clark and Cowlitz counties. The cost of all meals will be reimbursed beginning with the first meal served after the employee leaves the district on a trip that will qualify as official travel status. Reimbursements will continue through the duration of the trip, until the last meal is served before returning to the district region. It is assumed that meals will be served at the following times for the purposes of meal reimbursement:

Breakfast: 7:00 a.m. – 8:00 a.m.
Lunch: Noon – 1:00 p.m.
Dinner: 6:00 p.m. – 7:00 p.m.

The meal reimbursement rates for all travel in Washington, Oregon and Idaho are:
Breakfast: $15.00 Lunch: $16.00 Dinner: $28.00

When meals are provided by either a conference or hotel (as part of the lodging rate), employees will not be reimbursed for that meal whether they choose to utilize the free meal or not.

This procedure removes the need for employees to submit actual receipts for meals purchased while traveling on district business. Staff will be required to report only the dates, departure and return times, destination and purpose of travel.

For lodging rate approval, exceptional circumstances and/or travel outside of Washington, Oregon and Idaho, please visit with the fiscal department for information specific to your needs.

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