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Facility Reservation Coordination Protocol

The following information is for staff use only. Non-school staff must make application for facility use directly through Laurie Kansanback at the district office (263-2131).

Facility Definition: Facilities covered by this protocol are defined as any common use space within and around each district building (i.e. libraries, lunch rooms, commons, conference rooms, gyms, stage, ball fields, etc.). Classrooms are not considered common space, but may be reserved by working with the teacher impacted as part of the approval process.

Facility Reservation Coordination Protocol

There are six facility liaisons within the district who oversee different parts of the facilities during school days from 7:30 AM to 4:00 PM.
- Winnie is the elementary liaison
- Jan is the middle school liaison (including K-8 cafeteria)
- Anita is the K-8 library liaison,
- Cathy is the high school liaison
- Beth is the high school library liaison
- Steve is the athletic facility liaison (gyms, the weight room and all athletic fields) for the district during school days from 3:00 PM to 6:00 PM.

Any request for a facility use that they oversee between 7:30 AM to 4:00 PM must be made through facility liaison prior to confirmation.
Laurie serves as the district facility coordinator and is the point person for reserving all facilities after 4:00 PM each school day and all day on any non-school day. Any request for a facility within the district after 4:00 PM on school days and all non-school days must be made through her prior to confirmation.

Additional considerations when making reservations:
- School activities are given a higher priority, but depending on the circumstance (time till event and length of reservation) the school activity may not automatically override the previously reserved event. Reserving dates as early as possible is advised for all school activities.
- Laurie will work with Staci on community education activity scheduling, as well as anyone else who wants to reserve our facilities from outside of the district.
- For any non-regularly scheduled events/activities/class reassignments requested between 7:30 AM to 4:00 PM, liaisons are expected to inform Laurie so it can be placed on the district calendar. This will keep all liaisons informed of facility use as well as allow custodians to make any needed adjustments to their schedules.
- If Laurie is out of the district, Nancy is trained to be her backup.